【2008 TOA Information】

 

This page contains information for TOAs (Tokyo Orientation Assistants) for the 2008 - 2009 Tokyo Orientation. The dates for this year's orientations are as follows:

 

 

Presenter TOAs must attend the mandatory TOA Planning Meeting to be held on Monday and Tuesday, June 16 - 17 at the CLAIR office in Tokyo.

Please click on links below for more information:

1.1 TOA PRESENTERS: TOA Planning Meeting Letter (June 2)

1.2 TOA PRESENTERS: Printable Directions to the TOA Planning Meeting (June 2)

1.3 TOA PRESENTERS: CLAIR/CIR Workshop Descriptions and Allocation (June 23)

 

As of May 26, the CLAIR office relocated from Kasumigaseki to Hanzomon. Please be sure you come to the right place!
〒102-0083　Hanzomon Sogo Building Kojimachi 1-7 Chiyodaku TOKYO JAPAN Tel: 03-5213-1729

 

All TOAs should read the following information about TOA duties.

2.1 Proposed Orientation Schedule (Ori A and B) (June 12)

2.1 Proposed Orientation Schedule (Ori C) (June 12)

2.2 Orientation Blurb (June 12)

2.3 Updated Workshop and Prefectural Meeting Schedule (Ori A & B) (June 27)

 

3.1 2008 Tokyo Orientation Important Information (June 16)

3.2 2008-2009 New JETs by Prefecture and Job Type/New JETs by Country (June 16)

 

4.1 Pictures are worth 1,000 words. See the flow of orientation with narrated photos (June 20)

 

For all TOAs:

You should already know what workshops you are presenting (if any) and when your prefectural meeting will be held (see schedule above). Please also check the following files to find out what your other duties will be at Tokyo Orientation A and B.

If you have any questions about the schedules, please email: toa@clair.or.jp.

 

Orientation A

5.1 Hospitality Centre Duties - Orientation A (Tentative) (July 9)

5.2 Information Desk Duties - Orientation A (Tentative) (July 9)

5.3 Embassy Welcome Event Schedule - Orientation A (Tentative) (July 9)

5.4 Hotel TOAs, Airport TOAs, Bus Leader Schedule - Orientation A (Tentative) (July 9)

 

Orientation B

6.1 Hospitality Centre Duties - Orientation B (Tentative) (July 18)

6.2 Information Desk Duties - Orientation B (Tentative) (July 18)

6.3 Embassy Welcome Event Schedule - Orientation B (Tentative) (July 18)

6.4 Hotel TOAs, Airport TOAs, Bus Leader Schedule - Orientation B (Tentative) (July 18)

 

NOTE ABOUT 5.4 & 6.4 HOTEL/AIRPORT/BUS LEADER SCHEDULE:
*All TOAs assigned to the hotel will stay at the Keio Plaza Hotel on Saturday night, and greet new JETs at the hotel on Sunday.
*All TOAs assigned to the airport will stay at an airport hotel on Saturday night, and greet new JETs at the airport on Sunday.
*TOAs assigned to be "bus leaders" will take a group of new JETs back to the Keio Plaza Hotel.
*TOAs designated as "all day TOAs" will stay at the airport until the last flight arrives, then go back to the Keio Plaza Hotel with CLAIR staff.
*Airport TOAs must bring a small overnight bag with everything they need for Saturday night/Sunday to the airport with them and leave all other luggage at the cloakroom at the Keio Plaza Hotel.

 

NEW ORIENTATION SCHEDULES:

7.1 Orientation A Schedule (Tentative) (July 10)

7.2 Orientation B Schedule (Tentative) (July 10)

 

The deadline for submitting a head and shoulders photo of yourself to toa@clair.or.jp is FRIDAY, 18 JULY, but please send it to us before then if you can.

 

 

TOAs are free to dress in casual-wear on the first day (Saturday, day of the TOA Meeting) as you will be travelling to Tokyo in the morning and then moving around a lot making info-bags etc. You can wear your TOA t-shirt (which we will give to you at the meeting) on Sunday at the hotel/airport and during Information Desk and Hospitality Centre shifts throughout orientation, but you should dress in business attire for the rest of orientation. Airport TOAs should wear sturdy shoes and ladies should avoid wearing skirts as you will be moving around a lot and assisting JETs with their luggage.

 

 

NEW: The phone number for the CLAIR Office at the Keio Plaza Hotel is listed below. Please call this number if you have problems getting to the venue on Saturday etc. as there will be no staff at our normal office. The number will be available from 10am on Saturday to around 12pm on Wednesday for both Orientations A & B.

 

CLAIR Office at Keio Plaza Hotel:

 

 Kaede (Main Tower, 4F)

 TEL 03-5381-0366

 FAX 03-5381-0367

 

*Note: The TOA meeting will be held in the Grace room (South Tower, 3F) from 11am.

 

 

PREFECTURAL ASSEMBLY LISTS:

8.1 Orientation A Prefectural Assembly List (Tentative) (July 24) NEW

8.1 Orientation B Prefectural Assembly List (Tentative) (July 24) NEW